Tag Archives: Filters

ByHariharan Rajendran

Dataset Filter in SSRS

In My previous post, I said: “Avoid using Dataset in SSRS”. If you read that article then probably you may have the following question.

What is the purpose of filters in dataset properties?

Yes, I said to avoid but we have some scenarios where we need to use the dataset filter properties.

Consider a scenario, you are a report developer and you need to develop a report for the given requirement. As part of development, you need to use one of the stored procedures and want to display certain rows as a result in the report.

You don’t have enough access to modify the stored procedure to add the filter condition and no other write access.

In this scenario, you can’t filter the data in script level so you need to use report dataset filter to filter the data.

Pass the stored procedure directly into the dataset and filter the respective column with a value.

Performance is important but not all the cases. Still, we can get good performance, use dataset filter when we extract less number of records from database layer.



ByHariharan Rajendran

Avoid Using Dataset Filters in SSRS

If you are Microsoft SQL Server Report Developer, then you have a chance to notice the dataset properties as it is the place where we supply the data subsets to the report.

Let us understand the filters in SSRS first and analyse why dataset filters should be avoided.

We have three different main places to filter the data in SSRS

  1. T-SQL Script
  2. Dataset Filters
  3. Run-time Filter using Parameters

Filter in T-SQL Script

When we understand the business requirements, need to categories what are the filters static and dynamic.

Always use the static filters in T-SQL script. Dynamic filters can be done through parameters but still need to add the filter in T-SQL Script with parameters.

For example,

If you want to filter country values as the US on your country table.

SELECT State, City, Country FROM dbo.COUNTRY

WHERE Country=’US’

Note: In this case, we are restricting data in database server itself.

Dataset Filters

You can filter in SSRS report dataset.

Go to Dataset -> Filters


Note: In this case, we are taking all the data to report server and filtering the data in the report.

Run-time filter using Parameter

It is a special kind of filter because this will be the requirement from business in most of the cases.

First 2 filters won’t be visible to end users but this filter will be visible and user needs to filter the value while running the report.

This can be achieved by adding the parameter in T-SQL script,

SELECT State, City, Country FROM dbo.COUNTRY

WHERE Country=@Country


Why should we avoid dataset filters?

The main reason is to improve the performance of the report.

In case 1 (Filter in  T-SQL Script), we are filtering the data in database layer itself. It means we are taking only required data to the reporting layer and showing the result. The performance of the report will be good as it is processing only fewer records.

In case 2 (Dataset filter), we are taking all the records from table database and filtering in the report server. It means report server has to make process and filter the data and show the result. We are giving burden to report server so it will affect the performance.