Report Share + Viewer Access in Power BI

ByHariharan Rajendran

Report Share + Viewer Access in Power BI

This blog post explains how Power Bi Admin can allow users with viewer access share their reports with others.

Power BI has 4 different levels of access with different options enabled and disabled.

  1. Admin
  2. Member
  3. Contributor
  4. Viewer

When workspace admin assign a viewer access to user then user can see only the reports and features with in the report. User can’t share the report with other as the viewer access doesn’t allow user to see the share report option.

If user wants to get the share option on top of the viewer access then admin can enable the share option to the user. Follow the steps to enable the share option.

  1. Choose the report which you want to allow user to share with others
  2. Click the share option and enter the user email address who already added as a viewer in the workspace.
  3. If user wants to share all the reports then admin should repeat the above step for all the reports.

Check the below video to know details steps and what are all possible with viewer access with build permission.

About the Author

Hariharan Rajendran author

Hariharan Rajendran is a MVP in Data Platform and Microsoft Certified Trainer with 10+ years of experience in Database, BI and Azure platforms. Hariharan is also an active community leader, speaker & organizer and leads the Microsoft PUG (Power BI User Group – Chennai), SQLPASS Power BI Local Group – Chennai and an active speaker in SQL Server Chennai User Group and also a leader in Data Awareness Program worldwide events. Hariharan also frequently blogs (, provides virtual training (on ad-hoc basis) on Microsoft Azure, Database Administration, Power BI and database development to worldwide clients/audience.

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